It’s a familiar scenario – even with inventory management, after a busy charter season, crew turnover, or rotation handoffs, inventory control takes a back seat to managing day-to-day operations. Then extra parts are ordered because they can’t be found on board, only to turn up three months later during the next yard period.
Forgotten hand tools and small spares always seem to gather in hard to reach or little used storage locations, until the average yacht has nine 17mm spanners and ten boxes of bulbs for lights that were upgraded two refits ago.
As crews gear up for the summer season, many yachts are taking the time to go through their stores and inventory to update spares management. Triton Administrator can save a lot of the legwork and searching even when it hasn’t been recently updated.
Inventory Control is a valuable feature in Triton. When fully utilized, it can eliminate duplicates and reduce time needed to stow and catalog spares and inventory throughout the vessel.
Here’s how it works. When items are entered into Triton, they can be stored in more than one location, and can be moved to other storage locations as needed. If items are spares used in equipment maintenance or a recurring job, Triton can remove the items from Inventory when the job is completed, and trigger an alert when reorder levels are reached.
For example, this recurring task replaces the air filters on the HVAC units every month.
The crew member assigned to this task can see what spares are used, and where the filters are stowed.
Every time this job is completed, Triton adjusts the amount of filters in the Inventory and triggers the reorder alert when they drop below a certain amount.
Inventory Control can also be updated with printouts by Location. If your crew is ready to take stock, then open the Inventory and Spares module
Click on the Print button and select “Print by Location” to get a readout of all locations on board containing inventory. Simply print out the report and mark the updated amounts, then return to Triton to adjust Inventory.
Many Triton users opt for the Bar Code Package, which includes a scanner, printer, water- and heat-proof labels, and charging station. This package integrates with Triton to expedite inventory, but that’s a story for another posting.
If you’d like to know more about Inventory Control, contact GCS for more information on bar code packages, bulk data importation, and dedicated inventories in Triton like Beverages, Charts, or Medical Supplies for ISM compliance.
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