The Yacht Technology Blog

3 Ways Yacht Management Software Makes Fractional Ownership Easier

Posted by Amy Levy on Aug 21, 2014 1:13:33 AM


fractional_2Did you read OnboardOnline’s 1 August, 2014 post by Daniel Shea entitled Buying a Yacht: Has Fractional Ownership Found its Niche? It discusses the positives and negatives of fractional ownership, plus why the concept is currently more popular in the U.S. than in Europe.


One of the key points in the article is that "it’s more difficult to manage a yacht with so many different families and interests." So if you manage, captain or crew a fractionally owned vessel, you need to put a great deal of thought and effort into back-office management. That is to say, you need to juggle the desires of multiple owners and families on one vessel.


It sounds like an impossible task, but that’s where a good yacht management program can keep things sorted so crew can do their jobs, keep multiple owners happy, and not go crazy in the process. Read on to learn what yacht management software can do for you in a fractional ownership situation, or even if your yacht is individually owned. 

Here are three very basic things your yacht management software can do to simplify your fractional ownership experience:


1. Keep detailed information about each owner and their preferences.

wineSay owner X likes a certain type of wine on board, but owner Y only wants to stock German beer. Your management software can keep all that information sorted so that the crew is ready with the right products on board at the right time.


You can also attach important medical information to each owner’s profile, including medications used, personal medical histories and emergency contact information.


This type of information can be attached to crew profiles, as well. Documentation such as licenses, medical certificates and even passports and birth certificates can be scanned and attached to a crew member’s profile.  Captains and crew can be notified when a renewal date approaches so that During MLC 2006 inspections, yacht management software can let you quickly access crew data, making it easy to prove the age and identity of each crew member to inspectors.


2. Maintain inventories and purchase orders for each owner.

shopping_for_yacht_owner-2Not only does a management program keep a list of preferred items that each owner wants on board, but it also tracks usage, notifies crew when it’s time to re-order, and stores purchase order information. You can even generate a shopping list based on the owners’ preferences and automatically generate purchase orders.


In fact, reports and lists can be generated by any data in the program. Those reports can then be emailed, printed, or saved for future use.


3. Create and store photographic records of each owners’ preferences.

yacht_photo_inventorySince a picture says 1,000 words, photos are an efficient way to prepare for a different owner’s arrival.


Yacht management software lets you take photos of owners’ quarters and decks and attach the photos to their profiles. Crew can just look at the program’s photo attachments to see how the owner likes things to be arranged and can more easily prepare all areas according to each owner’s preference before they come on board.


Of course, a good yacht management program contains other components, including:

  • An equipment database

  • A maintenance log and schedules

  • Pro-active maintenance alerts

  • An engineer’s log

  • A ship’s log

  • Task management tools

  • Multi-currency accounting

  • A document library, which can include ISPS and SMS code requirements, equipment manuals, crew licenses and anything needed to run your vessel

  • Captain’s security access


Want to know more about how yacht management software can keep your vessel organized?

We'd be happy to give you a demonstration of Triton Administrator yacht management software. Triton Administrator is a comprehensive program developed by Great Circle Systems. If you'd like to discuss how Triton Administrator can be implemented on your vessel, click the button below and we'll get in touch with you. Or contact us directly by calling +1-530-546-3736, ext. 3 or emailing us at


Read more about yacht management software in the following articles:

Yacht Management Software: How Much Does It Cost?


Why We Love Yacht Management Software (And You Should, Too!)


3 Ways to Comply with MLC 2006 Rules Using Yacht Management Software



 Request More Information




Like what you've read? Click here to receive more articles!


Topics: yacht management software

JD_Crawford_head_shotDarren and the GCS team have been instrumental in the development and deployment of several carrier grade IT networks for large scale, Savant-based super-yacht projects where the technology infrastructure needed to be extremely reliable. 


The capabilities of the GCS team have proven instrumental in helping us deliver a world class technology experience to some of the most prestigious yachts in the world.


J.D. Crawford of Savant Systems


I have been working with Great Circle Systems since 2006 when they did the installation of all our networking and Internet communications equipment on our boat being built in Germany.


The equipment they recommended and installed was exactly as we required.  We have had extremely good results with all of their equipment and it has performed as they had advised.


I would highly recommend them to all fellow captains.


Captain Keith T. Moore of M/Y Lady Sheridan

CE_W_Michael_Hummel_of_MY_TVTriton Administrator has proven to be the perfect tool for us on M/Y TV, which is a 78 meter Luerssen yacht.


Triton has comprehensive essential features plus any additional features one can possibly need. It is still easy to use and has a swift support team to implement customer-specific wishes, such as individual day logs, etc.


W. Michael Hummel, Chief Engineer of M/Y TV


Captain Bruno Herregods talks about Great Circle Systems tech support. 

Get FREE Yacht Technology Blog articles sent to your email inbox!

Download your FREE ebook.

Are you in the market for yacht management software? Click on the Yacht Management Software Buyer's Guide below to download your copy of this enlightening ebook.

yacht management software buyers guide

Download your Free Internet Bandwidth Calculator 

Want to know how much Internet bandwidth you need to support your vessel's guests and crew? Click below to download your free bandwidth calculator.


Our readers love these articles:

Download your FREE checklist: "Documents to Keep On Board for MLC (Maritime Labour Certificate) 2006 Compliance" 

Do you have the right documents on board to comply with MLC (Maritime Labour Certificate) 2006 requirements? Click on the image below to download your free checklist.


Download your FREE list: "10 Document Deficiencies MLC 2006 Inspectors Hate to Discover" 

Our handy list helps you avoid documentation pitfalls that are red flags for inspectors. Click on the image below to download your free list.